Privacy Policy

Privacy Policy (ATIFOnline.org)

Last Updated: 01/12/2026

This Privacy Policy describes how the Association of Translators and Interpreters of Florida (“ATIF,” “we,” “us,” or “our”) collects, uses, shares, and protects information when you visit or use atifonline.org (the “Site”), create an account, apply for membership, pay dues, register for events, or otherwise interact with ATIF.

This Policy is intended to be governed by and interpreted under the laws of the State of Florida, United States.

1) Who We Are

Association of Translators and Interpreters of Florida (ATIF)
Website: atifonline.org
Contact Email: board@atifonline.com

2) What Information We Collect

We may collect the following categories of information:

A. Information you provide to us

• Account and profile information: name, email address, username, password (stored in encrypted/hashed form), phone number (if provided), address (if provided), professional details (e.g., languages, specialties, credentials), and any information you add to your profile.

• Membership and association information: membership applications, membership status, renewal details, and related communications.

• Event registrations: registration details, attendance records, and related preferences.

• Payments and billing information: billing name, billing address, payment history, invoices/receipts, and transaction identifiers.
  Note: Payment card information is typically processed by our payment provider and is not stored by ATIF.

• Communications: messages, support requests, form submissions, surveys, and feedback.

B. Information collected automatically

• Device and usage information: IP address, browser type, device identifiers, operating system, pages viewed, dates/times, and referring/exit pages.

• Cookies and similar technologies: used for site functionality, security, and analytics (see Section 7).

C. Information from third parties

• Payment processors (e.g., Stripe) may provide transaction confirmations and related data.

• Membership management tools (e.g., PressPoint, if used) may store and process member account and directory/profile information.

3) How We Use Information

We use information to:

• Provide and operate the Site and member services (accounts, logins, membership features).

• Process membership dues, event payments, refunds (if applicable), and keep records for accounting.

• Communicate with you about membership, events, updates, and administrative notices.

• Maintain the security and integrity of the Site, prevent fraud, troubleshoot issues, and enforce our terms.

• Improve the Site, understand usage trends, and develop new features.

• Comply with applicable legal obligations and respond to lawful requests.

4) How We Share Information

We do not sell your personal information for money.

We may share information in the following situations:

• Service Providers: with vendors who help us operate the Site (hosting, email delivery, analytics, security, membership management, customer support). They are authorized to use information only as needed to provide services to us.

• Payment Processing: with payment processors to complete transactions.

• Legal and Safety: if required by law, subpoena, court order, or if we believe disclosure is necessary to protect rights, safety, and security, or to investigate fraud.

• Business Transfers: in connection with a merger, reorganization, dissolution, or transfer of assets (information may be transferred as part of that transaction).

• With Your Direction: when you instruct us to share information (e.g., certain member profile visibility settings, if applicable).

5) Member Directory and Public Profile Visibility (If Applicable)

If the Site includes a member directory or profile listings, certain profile details may be visible to:

• other logged-in members, and/or

• the public, depending on the features and settings available.

You can update your profile information and any visibility settings within your account (if available) or by contacting us at [Insert Email].

6) Data Retention

We keep information for as long as reasonably necessary to:

• provide membership and Site services,

• maintain business and financial records (including dues and event transactions),

• enforce our agreements, resolve disputes, and meet legal/accounting requirements.

Retention time may vary depending on the type of information and the purpose for which it is used.

7) Cookies and Similar Technologies

We use cookies and similar technologies to support:

• essential Site functions (login/session),

• security features,

• preferences,

• analytics (understanding how the Site is used).

You can control cookies through your browser settings. If you disable cookies, some Site functionality may not work properly.

8) Email Communications and Choices

We may send:

• transactional/administrative messages (membership confirmations, receipts, password resets, important notices), and

• association updates and announcements (events, newsletters), where applicable.

You can opt out of non-essential marketing or newsletter emails by using the unsubscribe link in those emails or by contacting us. Administrative emails related to your membership may still be sent when necessary.

9) Security

We use reasonable administrative, technical, and physical safeguards designed to protect information. However, no system is completely secure, and we cannot guarantee absolute security.

10) Children’s Privacy

The Site is not intended for children under 13. We do not knowingly collect personal information from children under 13. If you believe a child has provided personal information, please contact us so we can take appropriate action.

11) Your Privacy Rights (United States / Florida)

Depending on your U.S. state of residence, you may have certain rights regarding your personal information. ATIF will honor applicable requests as required by law.

At a minimum, you may request:

• access to the information we maintain about you (where practicable),

• correction of inaccurate information,

• deletion of certain information (subject to legal and operational exceptions).

To make a request, contact us at [Insert Email]. We may need to verify your identity before fulfilling requests.

12) Third-Party Links

The Site may include links to third-party websites. We are not responsible for the privacy practices of those third parties.

13) Changes to This Privacy Policy

We may update this Policy from time to time. We will post the updated version on this page and update the “Last Updated” date. Your continued use of the Site after changes means you accept the updated Policy.

14) Governing Law and Venue

This Privacy Policy is governed by the laws of the State of Florida, without regard to conflict-of-law principles. Any disputes related to this Policy shall be brought in state or federal courts located in Florida, and you consent to such jurisdiction and venue.

15) Contact Us

Association of Translators and Interpreters of Florida (ATIF)

board@atifonline.org